Scheduling a thesis defense
Line up the supervisor, the internal examiner and an external in another country without a month of email. Share one link, let each examiner mark what works in their own time zone, and confirm the slot. Free, and examiners do not need an account.
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How it works
Scheduling a group meeting takes three steps and less than a minute.
Learn more- Create a poll
- Pick a few times that could work. Add a title and you're done. No account needed.
- Share the link
- Send it over email, Slack, or WhatsApp. Participants don't need to sign up.
- Vote and decide
- Everyone marks the times that work for them, and the best option shows at a glance.
“If your scheduling workflow lives in emails, I strongly encourage you to try and let Rallly simplify your scheduling tasks for a more organized and less stressful workday.”
“Set up a scheduling poll in as little time as possible.”
“The simplest choice for availability polling for large groups.”
“Unique in its simplicity and requires minimum interaction time.”
“The perfect pick if you want to keep your RSVPs simple.”
Frequently asked questions
Quick answers about how Rallly works, pricing, and privacy.
How does it handle examiners in other countries?
Each examiner sees the proposed slots in their own time zone automatically, so an external in Melbourne and a supervisor in Berlin are looking at the same slot without either of them converting anything. Nobody has to work out what a time means locally.
Can an external examiner respond without an account?
Yes. Anyone with the link can reply whether or not they use Rallly, and whichever system their own institution runs. That matters for externals, who are usually the hardest person to reach and the least likely to sign up for another tool.
Everyone has to attend, not just most people. Does that work?
Yes. Every slot shows exactly who can make it and who cannot, rather than only a total, so you can find the slots where the whole panel is free and rule out the ones where a required examiner said no. If none work, you offer another round of dates.
Can a coordinator run this on behalf of the candidate?
Yes. Graduate school administrators often create and manage the poll themselves, so the responses come back to them and they set the final time. You can also add an examiner and fill in their availability yourself when they email their times instead of using the link.
Can polls carry our university branding?
With Rallly Pro you can add your own logo and colours and remove Rallly attribution, so a poll you send to an external examiner looks like it came from your department. Everything else is free to use.
Is my data private?
Yes. Privacy is central to how we build Rallly. We do not show ads or sell your data, we collect only what we need to run the service, and polls on the free plan are deleted automatically once they become inactive. Rallly is also open source, so anyone can inspect how their data is handled. You can read the details in our privacy policy.
Ready to get the defense in the diary?
Set up your poll in under a minute, send one link to the panel, and stop converting time zones by hand.
It's free! No login required.